Infractions to the Ground Rules below, as agreed-upon by the membership & Board of SSC, could result in disciplinary action by the Board of Directors & membership up to and including assessment for any damages and/or loss of membership status.
#1. Members are required to sign in and out when entering and leaving SSC. Members are required to close and lock the gate when entering or leaving club grounds at all times. An exception to the gate being closed and locked at all times would include when the Club has scheduled events.
#2. All garbage MUST be put in trash containers and taken to the dumpster outside the gate.
#3. Use of alcohol is permitted in moderation only! NO alcohol is permitted at the pistol range, the trap range or at any shooting event.
#4. No one under the age of 21 is allowed to possess or consume alcohol on club grounds.
#5. Only members can serve on Committees, unless otherwise approved by SSC Board members.
#6. Membership cards & keys are not transferable. Members must carry their card at all times when at the Club and show your card if asked.
#7. All members must fill out a new application and waiver every year if they wish to maintain their membership.
#8. No climbing on trees, fences, berms etc……
#9. Picnic tables, if moved, shall be put back where you found them.
#10. Anyone discovered destroying or stealing club property will lose their membership permanently.
#11. Children under 12 years of age must be under adult supervision at all times by a parent or responsible adult.
#12. Club members are not to park on outside roads as they are private.
#13. All pets must be on a leash or chain at all times and you must clean up the pet’s waste.
#14. No one 18 years of age or under will be allowed on club grounds after 10 pm without a parent or responsible adult.
#15. No club property will be loaned to or borrowed by anyone without board of directors or an elected Officer’s permission.
#16. Overnight camping will be allowed only on the North side of the Lake in the campgrounds. Any exceptions to this rule must go through the Rental Committee.
#17. No tent, trailer, or camper of any kind is to be left unattended on the campground for 2 or more consecutive days.
#18. Camper / tent cannot remain on premises more than 10 consecutive days without permission from the board.
#19. Camper / tent cannot remain more than 12 days in any 30 day period.
#20. Member-owned watercraft are not to be left or stored overnight on the shore or in the water of Parris Lake or SSC grounds unless the owner of such watercraft is camping overnight at SSC. All boats belonging to SSC will be stored appropriately on shore when not in use. Oars and life jackets are to be returned to Hagen House unless directed otherwise. Internal combustion engines (e.g., gasoline engines) are not allowed to be used on Parris Lake. If a member’s personal watercraft is equipped with an internal combustion engine, it must be raised and out of the water while on Parris Lake
#21. Life jackets must be on boats at all times when boat is in use. Children under 16 years of age must wear a life jacket at all times while in a boat or canoe. Life jackets are located in the hut, and are to be returned there after use
#22. Young children must be strictly supervised by an adult family member when around the lake and are NOT allowed on the dock without an adult club member being present on the dock.
#23. Open fires in designated pits only!!! Do not relocate or remove metal fire pit rings from their designated locations. Members and guest are permitted to use the burn pit as a group campfire option. Fires must me put completely out when no longer being tended.
#24. Only members and their immediate family members, plus two guests or one guest family, are allowed to camp overnight without prior written approval from the Rental Committee. The member will be responsible for their family and guest's compliance with all club rules.
#25. Swimming is not allowed on club property.
#26. Quiet time is from 10 p.m. until 8 a.m.
#27. Pistol range hours are from 9 a.m. until 8:30p.m, or a ½ hour before dusk, whichever comes first.
#28. Members, their significant others and their children under the age of 18 are entitled to all privileges of the Club. Members may, from time to time bring guests to club activities, provided however; that guests are at all times accompanied by a member and said member shall be responsible for his guests and accept all responsibility for their activities and release Sandwich Sportsman Club from all liability in case of accident of any kind. With the exception of the disabled, any family member at age 19 must apply for membership to the Club or will be considered a guest.
#29. Members are responsible for their guests, and must accompany them while on club grounds.
#30. No member or guest who exceed alcohol and drug levels according to the Illinois State Law in any way will be tolerated on the Club grounds.
#31. A member may bring up to three (3) guests or family members at one time to the rifle / pistol range or to fish at the lake at one time, with the understanding that the guests may not keep other members from using the Range or lake. Any member who brings any guest more than two times should encourage this guest to become a member. Members will be responsible for their guest's compliance with all club rules.
#32. Pistol Range shooters are permitted to fire all legally owned, center fire or rim fire rifles and pistols, up to and including .50 caliber firearms of pistol caliber. Only handguns shooting conventional handgun cartridges or rifles firing conventional handgun cartridges are allowed on the range. Fully automatic firearms of any caliber are not permitted on the Range. Muzzleloading rifles are also not permitted. If you aren’t sure if your firearm is permitted on the range, ask a club Range Safety Office (RSO) or the Chief RSO. Shooters are permitted to fire all legally owned shotguns using target shells on the trap range. Shot size larger than 7.5 and slugs are not permitted with exception of special events. Under no circumstance is tracer, armor piercing, or other exotic ammunition to be used on the range. Additionally, the Shooting Sports committee and the Club’s Chief Range Safety Officer have produced an S.O.P. further outlining the operation and functions of the range, the trap facility and the archery facilities. Please ask for a copy of the S.O.P. if you wish further detail regarding shooting sports.
#33. The Club’s facilities are NOT to be used for commercial purposes not formally approved in advance by the Board of Directors.
The rules contained in the latest edition of Roberts Rules of Order shall govern the club in all cases in which they are applicable and in which they are not inconsistent with the laws of the club.
President – The President shall preside at all meetings of the club and shall perform all duties incumbent to that office. The President shall not be the chairperson of any committee but shall be an ex official member of all committees.
First Vice-President - The First Vice-President shall, in the absence of the President, exercise all powers and perform the duties of the President.
Second Vice-President - The Second Vice-President shall, in the absence of the President and First Vice-President, exercise the powers and perform the duties of the President. He shall assist other officers with their duties.
Secretary - The Secretary shall keep a record of all proceedings of the meetings and all other transactions of the club. The Secretary shall read the minutes of the previous membership meeting and any other special meetings at each regular meeting. The Secretary shall present a copy of the minutes to the President within ten days after the meeting.
Recording Secretary - The Recording Secretary shall receive all monies due to the club, shall keep a just and accurate record, and turn same over to the Treasurer, receiving a receipt for the same.
Treasurer - The Treasurer shall receive from the Recording Secretary all monies belonging to the club and keep a true and accurate record of the same. The Treasurer shall pay out of club funds only on the order of the President and Board of Directors or after a vote of the membership for approval and only after receiving a fully itemized listing of all charges. The Treasurer shall make a verbal report of all financial transactions of the club at each membership meeting. At the annual meeting the Treasurer shall present an annual financial report to the membership.
The President, if present, shall preside at all meetings. In his absence, the next officer in due order who may be present may preside. The presiding officer shall, with the agreement of the majority of the board members present, have the discretion to postpone the vote on any motion until the next regular membership meeting in order to allow time to evaluate the motion.
The Board of Directors shall have meetings at such times and places as shall be agreed upon by the Board of Directors. The President or any seven of the members of the Board of Directors may call a special meeting of the Board of Directors by giving due notice of the meeting to each member of the Board at least five (5) days previous to such meeting except in an emergency.
The Board of Directors shall attend to the conservation of the property of the club. They shall authorize the expenditure of monies belonging to the club up to a maximum of $200.00 without the consent of the membership. Expenditures of all monies in excess of $200.00 shall require the consent of the membership. Said consent to be extended at a regularly scheduled membership meeting or at a special membership meeting should time dictate. Only in case of emergency may the Board of Directors by-pass this requirement. They shall perform such other duties in connection with the operation of the club as are usually incident to the Board of Directors.
This committee shall be responsible for all of the social activities of the club such as parties, dances, etc. and shall have complete charge of all arrangements for such activities.
This committee shall publicize activities of the club.
This committee shall attempt to secure fish for the local streams and our lake and assist in any way to improving fishing conditions.
This committee shall encourage and promote firearms safety and be responsible for all firearms safety and education classes as well as Hunter Safety classes and any National Rifle Association type classes conducted on the club grounds.
This committee shall conduct trap and pistol shoots, secure all shooting supplies, and shall keep records of all shooting supplies purchased and sold and turn over any proceeds to the Recording Secretary at least once during the fiscal year, receiving a receipt for the same.
This committee shall provide refreshments for all meetings or other activities of the club. The chairman shall have the privilege of selecting helpers from the membership of the club.
This committee shall consist of two (2) members who are not members of the Board of Directors. It shall investigate expenditures and income quarterly. It shall report it’s findings to the club at regular meetings. Prior to the regular meeting in January, this committee shall audit the books of the Recording Secretary and the Treasurer.
It shall be the responsibility of the Fair Stand Committee to see that the fair stand is in good condition prior to fair time. It shall inspect the fair stand and arrange for all repairs to be made and to recommend improvements.
This committee shall have charge of all work being done on the grounds and buildings used by members and non-members. This committee shall keep the Board of Directors informed as to what work and repairs need to be done. This committee shall advise the Board of Directors on the number of work hours needed per membership.
This committee shall keep true and accurate records of monies received and turn it over to the Recording Secretary at least monthly, receiving a receipt for the same. This committee shall keep records of who rents the club and make sure that the renters know all of the rules and are given a copy of the rental contract, and issue a receipt for any monies received for rental. This committee is prohibited from renting the club grounds or any club building to any person, group, or organization which may run any type of program or project for profit that is in competition with or would conflict with any program or project that the club holds.
All charges requiring disciplinary action brought against a member or Board Member shall first be directed to the Board of Directors for their review.
Should the Board of Directors determine that disciplinary action should be taken, the accused shall be notified of the charges against him and afforded a hearing before the Board of Directors.
Should the Board of Directors, after the hearing with the accused, determine that disciplinary action is warranted, the Board shall recommend to the membership a course of action to be taken. A two-thirds (2/3) majority vote of members in good standing, present at the membership meeting, will determine whether or not to abide by the recommendation of the Board of Directors.
In any case in which an officer willfully neglects their duties, they may be subject to removal form office. The offending officer shall first be afforded a hearing with the Board of Directors. Should the Board of Directors determine that removal from office is warranted, they shall refer it to the membership for a vote. Such a vote shall require a two-thirds (2/3) majority vote of members in good standing present at a regular membership meeting.
Any member who shall make use of improper language or commit a misdemeanor or fails to abide by the rules of the club during the club or social activities, may be subject to disciplinary action should anyone file charges with the Board of Director.
These by-laws may be amended at any regular membership meeting of the club by the following means; proposed amendment must be presented in writing at a regular membership meeting. Proposed amendment will be voted on at the next scheduled membership meeting; must be passed by a two-thirds (2/3) majority vote of members in good standing present at the meeting after being notified in advance by mail of the meeting and proposed amendment (s).
The name of the club shall be the Sandwich Sportsman’s Club, Inc.
The object of this club shall be to bring together people who are interested in a comprehensive program of conservation in order that they may work in cooperation with the Illinois Department of Conservation and other Governmental conservation agencies, in the restoration of our renewable natural resources, in the development of a spirit of true sportsmanship in our citizenry, and in the development of a spirit of mutual understanding and cooperation between all classes and groups of conservationists, nature lovers, farmers, and sportsmen to the end that the interests of each group may be served to the fullest extent consistent with the rights and privileges of the others.
The membership dues of this club shall be set by a vote of the membership at the last meeting of the year to set the dues for the next year. After Labor Day each year, the dues will be reduced by 1⁄2 the amount charged after May 15th of the same year.
Any prospective member 19 years of age or older must be sponsored by a member in good standing.
A membership consists of husband, wife, or “significant other” and their children through the age of 18. Any person over the age of 18 must purchase their own membership.
One adult member is required to put in five (5) work hours for the club during the year. A fee of $50.00 is payable when joining. Members who do not work 5 hours will have to again pay the $50.00 fee for the following year. Members who do work the 5 hours will have the fee rolled over to the following year. Assessment fees are not refundable.
The club shall annually elect a President, First Vice-President, Second Vice-President, Secretary, Treasurer, and Recording Secretary.
The Board of Directors shall be composed of the six elected officers, the chairmen of all active committees and Life Members. The President and Vice-Presidents of the previous year will be members of the Board of Directors.
Each officer must be elected by a majority vote of 51% or more of members in good standing present at the meeting.
Elected officers will receive a free membership for the year they serve in office, but they must pay for their key.
Each officer must attend more than 50% of the meetings to be eligible to hold any elective office the following year.
It shall be the duty of the President and the Treasurer, with the approval of the Vice-Presidents and the Secretary to sign all or any contracts, agreements or legal documents, which shall be binding upon the club.
The club shall hold its annual meeting for the election of officers in December of each year, said officers to serve for the following year, and they are to be installed at the regular meeting in January after their election.
Should a vacancy occur in the office of First Vice-President or Second Vice-President, the office may remain vacant for the remainder of that year or a successor may be appointed by the President to fill the remainder of the un-expired term, with the approval of the Board of Directors.
The club shall hold regular monthly membership meetings to be set by a vote of the membership.
No business will be conducted at a membership meeting without a quorum being present which shall consist of 15 members in good standing.
The club may hold meetings at such other times as may be determined by the Board of Directors.
The Constitution may be amended at any regular membership meeting of the club by the following means; proposed amendment must be presented in writing at a regular meeting; proposed amendment will be voted on at the next scheduled membership meeting; must be passed by a two-thirds (2/3) majority vote of members in good standing present at the meeting after being notified in advance by mail of the meeting and proposed amendment(s)